In this blog series, we’re rummaging in the Meeting Mojo basement to reveal hidden gems in our feature set. Today, we discovered blocks – not the kind that keep children entertained, but a set of configurations that control user access to timeslots and meeting places. These are best described by laying out some scenarios.
Scenario A: It’s very important that the star speakers at your event do not have meetings scheduled during their speaking slot! The Meeting Mojo admin console enables you to make these times unavailable for each speaker, while leaving them available for everyone else. These ‘blocks’ cannot be undone by the speakers, inadvertently or otherwise, but you can move them if the speaking slots change.
Scenario B: Your event tickets include single- and multi-day passes. Make sure your single-day ticket-holders only schedule meetings on the day they’re attending, using the ‘block day’ shortcut. Remember that the block cannot be undone by the attendee.
Scenario C: You’re worried that having too many meetings will impact the number of attendees available to listen to your top speakers. Block half of the meeting locations during the speaking slots – meetings will automatically spill over into the networking times. The same applies if you only have access to some meeting rooms for limited periods.
Scenario D: You’ve allocated ‘fixed’ meeting locations to some of your attendees, but you want to allocate each one to different attendees at different times. For each location, allocate it to all of the attendees who will be using it, then for each of those attendees, block the location on timeslots when they will not be using it. During the blocked times, the system will automatically place the attendee in the general meeting locations.